Who has your Back(up)
Manual for a good nights sleep
ith a slip of the mouse – and entire project folder is deleted. It only took a second. What happened to the confirmation prompt? Why is it so easy to delete things? No matter – we’ll just call I.T. and it’ll be back in a few minutes…… I hope.
There’s a lot of technology that has made life and business a lot easier – but the humble backup continues to elude most business. With hard drives being so inexpensive and the cloud taking over everything – backups seem simple enough, right. Just select the files you want backed up and let the software do it’s thing. Technically this should work – but let’s go over a few scenarios below shall we?
In the past 18 years of our business – Agile has never once gained a client that had a proper backup. If files were deleted or the server crashed – the files would have been unrecoverable (or an data recovery firm charge of $15k).
The recent scenarios – all Architecture firms
- 8 TB data set – Tape drives only – the data set covered only 2TB per disk and subsequent tapes were never inserted.
- 3 TB data set – Crashplan used to sync to internet, no local backup. The internet line was too slow which resulted in 40% backup over 16 months
- 7TB data set – Datto system – A 5TB Datto system was purchased with a 1TB cloud sync. The entire data set was never backed up over 2 years.
There are 2 things that any firm can do today that will give you piece of mind.
- Small test –
- Create a Microsoft Word Document – and put something on it like the date. Drop it in your server folder and leave it overnight.
- In the Morning – Delete the file.
- The next day – Ask I.T. to recover it
- Big Test –
- On a Summer Friday – Ask I.T. to unplug the network cable to the main file server
- How long will it take to get everyone whole again from backups or your Disaster Recovery
Firms can easily spend $10k per end user for hardware and software – yet a proper backup system is working all day and night and firms can’t see the real cost vs value of a backup system (good or bad) until scenarios are played out for them.
The most common mistake is not setting at least a quarterly recovery test.
The most common omission is that firms don’t understand the amount of time a recovery will take.
Come on by or schedule a time to chat – schedule here.
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AIA 2018 conference in NYC. Look for us in the Technology pavilion where we are going to be giving tutorials on our toolbox and our newest toys.e also just received our booth number for the